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Convolus launches automated Invoice Processing tool - helping members save costs and scale more efficiently
With Business Aviation Operators receiving and manually processing an average of 3,000 invoices per annum per aircraft, Convolus has developed a solution to help its Members automating this costly task. In parallel to launching the Convolus FBO Network – where Members can benefit from preferred conditions with selected quality FBOs at close to 100 airports across Europe – Convolus has created an automated invoice processing service for its Members: Invoicee.
Invoicee automatically extracts the data out of invoices received from a Supplier and provides it to the Member via email in for easy importing in accounting systems as well as making it available on the Convolus platform for reporting purposes. This allows Members not having to process manually the invoice - saving time, costs and rendering the data more accurate.
Members can access all their FBO invoices processed by Convolus in their Member Zone.
Today – after a beta test over the summer – Convolus is happy to announce the launch of new features to Invoicee:
Automated Price Checking: Invoicee automatically checks against Convolus' data base that the invoice is correct. If discrepancies are detected, the system notifies the Convolus team, which resolves the price discrepancy on behalf of the Operator.
Automated Flight Matching: Invoicee automatically checks whether the aircraft was at that airport on that day indicated on the Invoice. A time-consuming task currently done manually by operators.
Upon receiving an invoice from a FBO, Convolus Members receive - a few minutes later - an email like the following:
‘We know that the processing of a large number of invoices from a significant number of suppliers remains an organisational and financial burden to Operators. Processing invoices manually also restricts the Operators’ ability to allocate costs correctly, check pricing applied by suppliers and analyse their spending. We are seeing a big interest in using Invoicee from those Members who want to stay ahead of the competition by streamlining their invoicing processes and keeping a close eye on their cost base – an essential in the competitive marketplace’ said Irena Deville, CEO and Co-Founder of Convolus.
Invoicee is a free service provided to Members when purchasing through Convolus but can be customised to Operators’ wider requirements on a project basis.
Convolus is the only operator-independent Buying Club, focusing on the needs of the Group and maintaining full confidentiality between every Member. Its unique software-empowered approach helps to scale the principle through its digital platform by surfacing ideal buying options, generating personalised savings reports, digitalising invoices for spend analysis, and more.
Convolus provides operators with independent advice and the best value purchasing deals on costs they incur on a current basis, without interrupting daily operations. An equal focus is put on assisting suppliers to better target the fragmented operator landscape.
In its July 2018 issue, Business Airport International covers the launch of our Members-only FBO network, where small and medium operators can benefit from negotiated rates, and software-empowered assistance with invoice processing.
Convolus, a buying club with a member-only platform, representing over 100 aircraft from Operators across Europe, has now launched its European FBO network. The network offers Convolus’ Members deals for handling services at airports, enabling up to 30% savings on standard pricing.
Designed to support small and medium-sized fleets operating in an industry of ever-growing competition, Convolus negotiates group pricing for its Members. In turn, suppliers can market to a significant number of aircraft at once, facilitating their outreach.
From the outset, the Convolus FBO Network covers around 100 Business Aviation airports, bringing together larger handling providers and individual establishments, and will be continuously growing. Some of the launch partners supporting the initiative include strong suppliers such as:
"Convolus is committed to providing small and medium-sized operators in Europe with independent advice and the best buying deals. Counting so many well-established partners among our supplier base is testament to our vision and potential", said Irena Deville, Co- Founder and CEO.
Romain Papy, FBO General Manager at Dassault Falcon Service - ranked n°1 FBO at Le Bourget airport (AIN) for the 4th year in a row - adds: "Having been chosen by Convolus as their preferred FBO at a very competitive location such as Paris Le Bourget proves DFS FBO commitment to extending Falcon top-class services to all types of aircraft. We will be very pleased to welcome Convolus Members in our fully redesigned facilities including open lounges and relaxation areas thus improving the comfort and quality of services offered to passengers and crew members”
Convolus is free to join and now accepting new operator Members, as well as suppliers interested to engage a group of Operators at once. To find out more please Contact Us.
Whilst several group buying initiatives have been seen in Business Aviation, Convolus represents the only operator-independent solution, focusing on the needs of the Group and maintaining full confidentiality between every Member.
Convolus’ unique software-empowered approach helps to scale the principle through its digital platform by surfacing ideal buying options, generating personalised savings reports, and more.
Convolus, founded by Irena and Nicolas Deville in early 2017, provides operators with independent advice and the best value purchasing deals on costs they incur on a current basis, without interrupting daily operations. An equal focus is put on assisting suppliers to better target the fragmented operator landscape.
Headquartered in London, Convolus is European at heart. The team speaks English, German and French fluently and is committed to continuously growing the pool of aircraft of operators from across the continent.